Lookup Public Records in Toole County, Montana. Including Vital Birth and Death Records, Deeds, Probate, Property Records, Mortgages, Liens, Judgments, Marriage Licenses, Voter Registrar, Payroll, Military Discharges.

Toole County, Montana Overview

Toole County is located in the U.S. state of Montana. The county was formed in 1914 and named after Joseph Toole, the first and fourth Governor of Montana. The county seat is Shelby. According to the U.S. Census Bureau of 2015, the county has a population of approximately 5,087 people. According to the U.S. Census Bureau, the county has a total area of 1,946 square miles of which 1,916 square miles is land and 30 square miles is water. Toole County borders the following counties: Glacier County, Montana to the west; Pondera County, Montana to the south; Liberty County, Montana to the east; County of Warner No. 5, Alberta to the north; Village of Coutts, Alberta to the north and County of Forty Mile No. 8, Alberta to the northeast. Toole County has seven zip codes. The zip codes are 59444, 59454, 59456, 59466, 59474, 59482 and 59484. The most populated zip code is 59474.

Toole County Clerk of Courts Office Information

The Office of the Toole County Clerk of Court is the record keeping entity for the county. The Clerk elected to serve a four-year term. It is there that all civil, criminal, adoption, guardianship, probate, juvenile, and commitment cases are filed. The Clerk of Courts Office also issues marriage licenses and processes passport applications. The Clerk’s Office and its staff are also in charge of calling juries and taking care of minutes, swearing in of witnesses, and handling evidence in all court trials.

Toole County Clerk of Courts Office Website:

The mailing address of the Toole County Clerk of Courts Office is:

P.O. Box 850
Shelby, MT 59474

The physical address of the Toole County Clerk of Courts Office is:

226 1st St South, Suite 301
Shelby, MT 59474
Email: DMunson3@mt.gov
Phone: (406) 424-8330
Office Hours: Monday – Friday, 8:00 a.m. – 5:00 p.m.

Debra Munson is the Clerk of Courts of Toole County. She can be contacted at (406) 424-8330 or emailed at dmunson3@mt.gov

Toole County Clerk and Recorder’s Office Information

The County Clerk and Recorder’s Office preserves the records of the County. The Records Department is responsible for the recording, and indexing of deeds, mortgages, surveys, mining work, resolutions, military discharges and various other documents. The Department also files birth and death records, federal tax liens, notices of action and realty transfer certificates.

The County Clerk and Recorder provides financial support services to public officials, departments and the public. The office reviews and processes claims, assists in budget preparation and budget management. This office also maintains salary, payroll and human resource information to ensure the county employees are paid accurately according to established procedures and law.

Additionally, the County Elections Department is responsible for the administration of federal, state, county, city and special district elections in the county. The Election Administrator plans, organizes, coordinates and manages all facets of the voter registration process in accordance with Montana Election Codes, and other applicable Federal, State, and local laws and regulations.

To download the birth certificate request/application form, visit the following link:

To download the death certificate request/application form, click the following link:

To download Non-Certified Copy of Birth or Death Record, visit the following link:

To download the Realty Transfer Certificate, visit the following link:

To view the fee schedule of the Clerk and Recorder’s Office, click the following link below:

Toole County Clerk and Recorder’s Office Website:

The physical address of the Toole County Clerk and Recorder’s Office is:

226 1st St South, Suite 203
Shelby, MT 59474
Email: tnelson@toolecountymt.gov
Phone: (406) 424-8300
Office Hours: Monday – Friday, 8:00 a.m. – 5:00 p.m.

Treva Nelson is the Clerk and Recorder and Election Administrator of Toole County. She can be contacted at (406) 424-8300 or emailed at tnelson@toolecountymt.gov

Toole, MT Genealogy and Ancestry Records
Source: U.S. Census Bureau, USA Counties Data File Downloads
Total Ancestries Reported 2005-20096,489
Persons Reporting Total Ancestry As - United States or American - 2005-2009222
Persons Reporting Total Ancestry As - Arab - 2005-20090
Persons Reporting Total Ancestry As - British - 2005-200920
Persons Reporting Total Ancestry As - Czech - 2005-2009114
Persons Reporting Total Ancestry As - Danish - 2005-200972
Persons Reporting Total Ancestry As - Dutch - 2005-2009171
Persons Reporting Total Ancestry As - English - 2005-2009819
Persons Reporting Total Ancestry As - European - 2005-2009182
Persons Reporting Total Ancestry As - French (except Basque) - 2005-2009255
Persons Reporting Total Ancestry As - French Canadian - 2005-200945
Persons Reporting Total Ancestry As - German - 2005-20091,723
Persons Reporting Total Ancestry As - Greek - 2005-20090
Persons Reporting Total Ancestry As - Hungarian - 2005-200946
Persons Reporting Total Ancestry As - Irish - 2005-2009928
Persons Reporting Total Ancestry As - Italian - 2005-200948
Persons Reporting Total Ancestry As - Lithuanian - 2005-20090
Persons Reporting Total Ancestry As - Norwegian - 2005-2009616
Persons Reporting Total Ancestry As - Polish - 2005-200988
Persons Reporting Total Ancestry As - Portuguese - 2005-20094
Persons Reporting Total Ancestry As - Russian - 2005-200937
Persons Reporting Total Ancestry As - Scotch-Irish - 2005-200958
Persons Reporting Total Ancestry As - Scottish - 2005-200991
Persons Reporting Total Ancestry As - Slovak - 2005-200910
Persons Reporting Total Ancestry As - Subsaharan African - 2005-20090
Persons Reporting Total Ancestry As - Swedish - 2005-2009134
Persons Reporting Total Ancestry As - Swiss - 2005-200913
Persons Reporting Total Ancestry As - Ukrainian - 2005-200989
Persons Reporting Total Ancestry As - Welsh - 2005-200965
Persons Reporting Total Ancestry As - West Indian (excluding Hispanic groups) - 2005-200915
Persons Reporting Total Ancestry As - Other Groups - 2005-2009415
Toole County Marriage License Office
In order to obtain a marriage license in Toole County, the applicants must apply together, in person, at the County Clerk’s office. Both parties must present their state-issued picture ID, military ID, or passport, and know their social security number
State Law:Marriage – Husband and Wife – Title 40 Chapters 1 & 2 and Uniform Premarital Agreement Act – Title 40 Chapter 2 Part 6
All State Statutes: Information is online at the State Website
Office:Toole County Marriage License
Location:226 1st Street South, Shelby, Montana, 59474
Phone:406-434-2271

Toole County Clerk and Recorder’s Office

Address: 226 1st St South , Suite 203 • Shelby, MT 59474
Phone: 406-424-8300

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