Pottawatomie County KS

Lookup Public Records in Pottawatomie County, Kansas. Including Vital Birth and Death Records, Deeds, Probate, Property Records, Mortgages, Liens, Judgments, Marriage Licenses, Voter Registrar, Payroll, Military Discharges.

Pottawatomie County, Kansas Overview

Pottawatomie County is located in the state of Kansas. Named after the Potawatomi people, the county was formed in February 20, 1857 and its county seat is Westmoreland. The county has a total population of 22691, as of 2013, with its area spanning 862 square miles (land area being 841 square miles, while water area being 21 square miles). The county consists of 11 ZIP codes, with ZIP code 66547 recorded as the one with the largest population. Pottawatomie County borders the following counties: Marshall County, Kansas to the north; Wabaunsee County, Kansas to the south; Jackson County, Kansas to the east; Riley County, Kansas to the west; Nemaha County, Kansas to the northeast, and; Shawnee County, Kansas to the southeast.

Pottawatomie County Clerk Information

The County Clerk is an elected position. The Clerk’s Office provides the county and citizens a wide range of services:

  • Certifies tax rolls to Treasurer
  • Certifies taxing unit maps
  • Issue permits and licenses
  • Freedom of Information Officer
  • Election Officer
  • Maintains Voter Records
  • Responsible for all aspects of election
  • Secretary to the Board of County Commissioners
  • Attests signatures of commissioners
  • Maintains contracts
  • Takes and maintains minutes
  • Among other services the Clerk offers.

Most records maintained by public entities are open for inspection and/or copying by individuals. Check with the records custodian or local Freedom of Information Officer to determine whether the information that you need is available. Please remember to be courteous and specific when requesting information so that the custodian will be able to serve you better. You may be asked to submit your request for information in writing. The County Clerk have an open records request form for this purpose. Make sure your request is as specific as possible so that your request may be filled quickly and completely. The records custodian may ask detailed questions in order to fulfill your request accurately. Most records will be produced within three business days from the time the request is received. If the request is denied, you will receive a written explanation for the delay or denial.

Below is the physical address of the County Clerk:

Nancy McCarter, County Clerk
Administration Building
207 N. 1st St.
Westmoreland, KS 66549
Ph: 785-457-3314
Fx: 785-457-3507
Hours: Monday – Friday, 8 a.m. – 4:30 p.m.

Register of Deeds

The Register of Deeds is responsible for filing and recording all transactions related to real estate in Pottawatomie County. The Register of Deeds also files financing statements. These include federal and certain tax liens, mechanics liens for automobile repair and liens on fixtures attached to the land. Additionally, the Register of Deeds office became the custodian of the rural school records for the disbanded office of County Superintendent.

A web form is made available by the Register of Deeds. The system requires to have a name, legal description, book and page, or property address in order to retrieve records archived in the office. Some instruments are not subject to the Kansas Open Records Act or require special search documents to retrieve; at the time of your request the Register of Deeds staff will inform you if any of these circumstances apply to the requested document. Requests may be made by telephone, fax, mail, email or in person at the Register of Deeds Office.
All of your records are also in a digital database for faster retrieval. The Register of Deeds offers a monthly or annual subscription for online access to these records. Please contact the Register of Deeds Office for more information.

Below is the physical address of the Register of Deeds:

Betty Abitz, Register of Deeds
207 N. 1st
P.O. Box 186
Westmoreland, KS 66549
Ph: 785-457-3471
Fx: 785-457-3577
Hours: Monday – Friday, 8 a.m. – 4:30 p.m.


The Appraiser’s Office annually appraises and assesses each parcel of real property and personal property accurately, uniformly, and according to law.

The appraiser provides a parcel search feature. The public link (Level 1) allows users to view information used by their office to assist in the valuation of real estate. In addition, there is an additional link (Levels 2 and 3) available to certified appraisers, lenders and real estate agents to view sales data. Search criteria for the public access include owner’s name, property address, property class, parcel and quick reference ID, among others. Search results pull up a comprehensive page of information about the selected parcel, which includes just as much information as the search criteria.

Below is the physical address of the Appraiser:

Lois Schlegel, County Appraiser
Administration Building
207 N. 1st St.
P.O. Box 288
Westmoreland, KS 66549
Real Estate
Ph: 785-457-3500
Personal Property
Ph: 785-457-3750
Fx: 785-457-2855
Hours: Monday – Friday, 8 a.m. – 4:30 p.m.

District Court

The Kansas Open Records Act allows you to inspect and obtain copies of public records maintained by Kansas courts, as long as those records are not exempt from disclosure. Some case information is available online through appellate case search or district case search (fee-based). Many records maintained by Kansas courts are open for inspection. More commonly requested records include court case files and transcripts, final judgments from civil and criminal cases, court budgets, and certified oaths of office.

Below is the physical address of the District Court:
Sara Helget, Clerk of the District Court
PO Box 129
Westmoreland, KS 66549-0129
Phone: (785) 457-3392
Fax: (785) 457-2107

Pottawatomie County Marriage License Office
In order to obtain a marriage license in Pottawatomie County, the applicants must apply together, in person, at the County Clerk’s office. Both parties must present their state-issued picture ID, military ID, or passport, and know their social security number
State Law:Marriage – Section 23, Art. 1 and Premarital Agreements – Section 23, Art. 24
All State Statutes: Information is online at the State Website
Office:Pottawatomie County Marriage License
Location:106 Main Street – Po Box 129, Westmoreland, Kansas, 66549

Pottawatomie Register of Deeds Office

County Government Office

Address: 207 N 1st St, Westmoreland, KS 66549, United States
Phone: 785-457-3471

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