Lookup Public Records in Miami County, Kansas. Including Vital Birth and Death Records, Deeds, Probate, Property Records, Mortgages, Liens, Judgments, Marriage Licenses, Voter Registrar, Payroll, Military Discharges.

Miami County, Kansas Overview

Miami County is a county located in the state of Kansas. The county was formed in August 25, 1855. Named after Miami tribe, the county seat is Paola and it has a population of 32835 as of 2013. The county has a total area of 590 square miles, with its land area encompassing 576 square miles, and its water area 15 square miles. The county consists of 11 ZIP codes, with ZIP code 66071 recorded as the one with the largest population. Moreover, Miami County borders the following counties: Johnson County, Kansas to the north; Linn County, Kansas to the south; Cass County, Missouri to the east; Franklin County, Kansas to the west; Douglas County, Kansas to the northwest; Anderson County, Kansas to the southwest, and; Bates County, Missouri to the southeast.

Miami County Clerk Information

The county clerk, an elected position, plays a unique role in county government in that the Kansas Constitution and Statutes of Law place a great amount of legal responsibility in the position. The office is segmented into different areas as required by law:

  • Office of Record
  • County Elections Officer
  • Tax Administration
  • Fiscal Services
  • Public Information Officer
  • Miscellaneous Duties

To request a record, check with the Records Information Management or local Freedom of Information officer (the Miami County Clerk) to determine whether the information you need is available. You may be asked to submit your request for information in writing on the request form provided by this office. Most records will be produced within three business days from the time the request is received. If the request is denied, you will receive a written explanation for the denial.

Below is the physical address of the County Clerk:

Janet White, County Clerk
Administration Building
201 S. Pearl, Suite 102
Paola, KS 66071
P: (913) 294-3976
F: (913) 294-9544
Hours: Monday – Friday, 8 a.m. – 4:30 p.m.

Register of Deeds

The function of the register of deeds office is to preserve and maintain the land records of Miami County.

All records in this office are open to the public with the exception of the Kansas Real Estate Sales Validation Questionnaire (SVQ) and military discharges, closed by State statute. The register of deeds office also currently offers two different ways to search for information. See the Laredo Plans and Agreement for monthly plan options. You can also see the Tapestry Plan; it is a pay as you go with a per search and copy fee.

Below is the physical address of the Register of Deeds:

Katie Forck, Register of Deeds
Administration Building
201 S. Pearl, Suite 101
Paola, KS 66071
P: (913) 294-3716
F: (913) 294-9515
Hours: Monday – Friday, 8 a.m. – 4:30 p.m.


The office of the county appraiser is established for the purpose of providing the appraisals for the ad valorem tax base. It is an appointed office with the responsibility to discover, list, appraise, and maintain records of the data relating to all taxable and exempt real and personal property within Miami County.

The appraiser has partnered with Beacon to release an online parcel search. Search criteria include parcel ID, address, and STR. Search results pull up a page with comprehensive information about the parcel.

Below is the physical address of the Appraiser:

Stephanie O’Dell, County Appraiser
Administration Building
201 S. Pearl, Suite 100
Paola, KS 66071
Real Estate
P: (913) 294-9311
Personal Property
P: (913) 294-3098
Hours: Monday – Friday, 8 a.m. – 4:30 p.m.

District Court

The Kansas Open Records Act allows you to inspect and obtain copies of public records maintained by Kansas courts, as long as those records are not exempt from disclosure. Some case information is available online through appellate case search or district case search (fee-based). Many records maintained by Kansas courts are open for inspection. More commonly requested records include court case files and transcripts, final judgments from civil and criminal cases, court budgets, and certified oaths of office.

Below is the physical address of the District Court:

Stephanie J. Gerken, Clerk of the District Court
120 South Pearl Street
Paola, KS 66071
Phone: (913) 294-3326
Fax: (913) 294-2535
Hours: Monday-Friday, 8:00 am – 4:00 pm

Miami County Marriage License Office
In order to obtain a marriage license in Miami County, the applicants must apply together, in person, at the County Clerk’s office. Both parties must present their state-issued picture ID, military ID, or passport, and know their social security number
State Law:Marriage – Section 23, Art. 1 and Premarital Agreements – Section 23, Art. 24
All State Statutes: Information is online at the State Website
Office:Miami County Marriage License
Location:120 South Pearl Street, Paola, Kansas, 66071

Miami County Clerk’s Office
County Government Office

Address: 201 S Pearl St # 102, Paola, KS 66071, United States
Phone: 913-294-3976

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