Lookup Public Records in Graham CountyKansas. Including Vital Birth and Death Records, Deeds, Probate, Property Records, Mortgages, Liens, Judgments, Marriage Licenses, Voter Registrar, Payroll, Military Discharges.

Graham County, Kansas Overview

Graham County is located in the state of Kansas. Named after Captain John L. Graham, a Union soldier killed in action at the Battle of Chickamauga in Tennessee on September 19, 1863, the county was formed in February 26, 1887 and its county seat is Hill City. The county has a total population of 2593, as of 2013, with its area spanning 899 square miles (land area being 899 square miles, while water area being 0.2 square miles). The county consists of 11 ZIP codes, with ZIP code 67642 recorded as the one with the largest population. Graham County borders the following counties: Norton County, Kansas to the north; Trego County, Kansas to the south; Rooks County, Kansas to the east; Sheridan County, Kansas to the west; Phillips County, Kansas to the northeast; Decatur County, Kansas to the northwest; Gove County, Kansas to the southwest, and; Ellis County, Kansas to the southeast;.

Graham County Clerk Information

The County Clerk is responsible for a wide range of duties as specified by Kansas State Statutes:

  • Serves as Secretary to the Board of County Commissioners; attends Commissioner meetings; prepares and posts agendas and keeps meeting minutes; maintains proceedings of Commissioners’ meeting, including all contracts and agreements entered into by the County.
  • Receives and compiles all budgets submitted by County entities, the city, and the school district; presents budget to County Commissioners for consideration and revisions;
  • Prepares real estate, personal property and state assessed tax roll and certifies to County Treasurer;
  • Carries out all elections and certifies to the Secretary of State; maintains voter database; accepts filings for public office; keeps financial statements of expenses for county, city, school district candidates;
  • Maintains personnel records, job descriptions and the County Policy Manual;
  • Serves as the County Freedom of Information Officer;
  • Maintains inventories;
  • Among other duties the office performs.

Below is the physical address of the County Clerk:
Jana Irby, County Clerk/Election Officer
410 N. Pomeroy
Hill City, KS 67642
Phone: (785) 421-3453
Hours: 8:00-5:00, Monday – Friday
Register of Deeds
The Register of Deeds Office is responsible for recording all transactions relating to real estate in Graham County. This includes deeds, mortgages, oil and gas leases, and platted additions to all cities in the county. Their office also files financing statements and agreements on personal property under the uniform commercial code, federal and state tax liens, mechanics liens on personal property, corporation papers, powers of attorney, county school records, and military discharges.

Below is the physical address of the Register of Deeds:

Juanita Toll, Register of Deeds
410 N. Pomeroy
Hill City, KS 67642
Phone (785) 421-2551
Hours: 8:00 a.m. – 5:00 p.m., Monday – Friday


It is the duty of the County Appraiser to value equitably and at fair market value all property identified as of January 1 of each year.

Below is the physical address of the Appraiser:

Mark Niehaus, Appraiser
410 N Pomeroy, Suite 2
Hill City, KS 67642
Phone (785) 421-2196
Hours: 8:00-5:00, Monday – Friday

Court Clerk Information

The Kansas Open Records Act allows you to inspect and obtain copies of public records maintained by Kansas courts, as long as those records are not exempt from disclosure. Some case information is available online through appellate case search or district case search (fee-based). Many records maintained by Kansas courts are open for inspection. More commonly requested records include court case files and transcripts, final judgments from civil and criminal cases, court budgets, and certified oaths of office.

Below is the physical address of the Clerk of the District Court:

Donna Elliott, Clerk of the District Court
Graham County Courthouse
410 N Pomeroy
Hill City, KS 67642
Phone: 785-421-3458

Graham County Marriage License Office
In order to obtain a marriage license in Graham County, the applicants must apply together, in person, at the County Clerk’s office. Both parties must present their state-issued picture ID, military ID, or passport, and know their social security number
State Law:Marriage – Section 23, Art. 1 and Premarital Agreements – Section 23, Art. 24
All State Statutes: Information is online at the State Website
Office:Graham County Marriage License
Location:410 North Pomeroy Avenue, Hill, Kansas, 67642

Graham County Register-Deeds Office
County Government Office

Address: 410 N Pomeroy Ave, Hill City, KS 67642, United States
Phone: 785-421-2551

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